# Welcome speakers!

Welcome to the speaker knowledge base.

Welcome to the Let's Get Digital Speaker Knowledge base! Here you can find useful information and resources for being a speaker with Let's Get Digital.

### Pre-event checks

Please follow the important pre-event checks listed below:

<details>

<summary>Download &#x26; open Google Chrome</summary>

We highly recommend using Google Chrome as your main browser when using Let's Get Digital as it is optimised for our software.

</details>

<details>

<summary>Test your Microphone &#x26; Camera</summary>

Prior to the event, it is important to check that your microphone & camera work within your virtual room.

</details>

<details>

<summary>Test your network connection</summary>

Test the upload & download speed of your network connection:

* The **minimum** requirements for HD video (720p and 30FPS) presenting are 8 Mbps download/2.5 Mbps upload.
* The **recommended** requirements for HD video (720p and 30FPS) presenting are 8 Mbps download/6 Mbps upload.

Read more about upload speeds required for a live stream: [Here](https://www.boxcast.com/blog/what-upload-speed-do-i-need-to-stream)

</details>

<details>

<summary>Testing suite</summary>

The Testing suite completes a basic check of you system and detects some of the common issues that may occur:

* Platform services check
* Video test
* Session services check, including a browser and webcam check.
* Frequently asked questions concerning common issues.

[**Enter the testing suite**](https://letsgetdigital.com/check/)

</details>

### FAQ

<details>

<summary>Is a VPN/company network supported?</summary>

We don't recommend using a VPN. Since Let's Get Digital is using video and audio services it needs to use more traffic than a regular website. Most VPN or company networks are blocking this by default. We would recommend not using a VPN or company network.

</details>

<details>

<summary><strong>I don't use a VPN/company network but it is still not working</strong></summary>

Please double-check if you are using the right browser and if you have the most up to date version. The platform is most compatible with Google Chrome and the latest version can be downloaded [here](https://google.com/chrome/).

</details>

<details>

<summary>I can't activate my camera</summary>

Make sure that you have given permission to the browser to stream your video/audio.

<img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FqSiSjTDMlsCUZnuaedu3%2Fimage.png?alt=media&amp;token=4a9a2805-ecba-444c-921a-52c8f732ea6c" alt="" data-size="original">

</details>

<details>

<summary>I don't have login credentials</summary>

Please get in touch with your event organiser to provide you with information about your Login credentials.

</details>

<details>

<summary>Is your solution missing?</summary>

Call the general Event Helpdesk: \
+31 50 211 0 666 (NL)\
+44 13 1608 1614 (UK)\
+49 30 8878 9704 (DE)

**Please note:** that we can not answer event-specific questions on this line.

</details>

<details>

<summary>How many speakers can be active at one point</summary>

We advise not to have more than 8 active speakers simultaneously to guarantee the quality of the session. If you want to have speakers active, ensure that a moderator enables and disable the audio and video of speakers to activate them.&#x20;

In tiled mode, the last 9 active speakers are displayed by default. This number can be increased up to 16 in the [workspace settings](https://knowledge-base-speakers.letsgetdigital.com/virtual-room-menu/settings). When content is shown on screen, up to 4 active speakers are displayed alongside the content.

</details>

### Useful resourc**es** <a href="#faq" id="faq"></a>

{% file src="/files/bZNMBVcjm9cdDXCR8ox4" %}
Let's Get Digital Speaker guide
{% endfile %}

{% file src="/files/-Mcmo9KAkX6nweqkp\_4Q" %}
Let's Get Digital Common Errors
{% endfile %}


# Log-in

How do you log-in to  the virtual event platform and/or mobile application.

### Logging into the Let's Get Digital platform

1. You should receive an email from your events organiser that includes a link to your Virtual room.
2. Click on the link and you will be taken to the login page of the event.
3. The system will ask if you would like to be redirected to your session choose; '**yes, continue**'
4. You are now in your virtual room! &#x20;
5. A speaker instruction video will automatically welcome you to your room
6. You can now set up your microphone and camera.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FFFCbG0DDqMKRuqrxW0qg%2FScreenshot%202022-02-07%20165301.png?alt=media\&token=3b1b611f-4912-4ee9-bc92-907f73c3d136)

{% hint style="warning" %}
**Note:** the Let's Get Digital platform is only accessible via a laptop or desktop.
{% endhint %}

### Logging in the app as a speaker

1. Download the event app on your phone (or the Let's Get Digital app).&#x20;
2. Log in to the app either by:\
   \- Entering the credentials recievied by email.\
   \- Scanning the QR in the mail.


# Virtual room menu

Samba Live is integrated into the Let's Get Digital platform. Samba Live is the most commonly used option for webinars, panel discussion etc. We will discuss the features in more detail.


# Participant overview

This article explains everything you need to know about the participants overview.

As a speaker, you have the ability to manage the participants and other speakers within your session. You can do this by opening the 'Participants overview bar' found in the left-hand menu

### &#x20;                                   ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FVJxhqGEY4KwhX9QEzVrl%2Fimage.png?alt=media\&token=b01a4cef-0010-4bf9-9cdf-34863ba106fb)

### Option buttons

Within the 'Participants overview bar' there are a number of options that you can control as a speaker as explained below;

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLjfKZHGG4hSxy00iO%2Fimage.png?alt=media&amp;token=67c608f8-923e-40c3-ae61-b60afd16b0bc" alt="">Lobby enable/disable</summary>

&#x20;The Lock icon allows the option to make new participants entering the session wait in a session lobby.&#x20;

\*Until this function is disabled the particpants in the session lobby will not see the session.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FvD9rMJZBNQM6yKW4t8Ib%2Fimageedit_18_5707996981.png?alt=media&amp;token=3fb13a73-a167-40fc-a695-6c52db972bd0" alt="">Move to speaker</summary>

Allow a user to become a speaker in the session, giving the user full speaker rights.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FsA5N7loDS0bOE1zZNX8j%2Fimage.png?alt=media&amp;token=faece129-a06d-4dc3-aecb-7194223cdd59" alt="">Move to audience</summary>

As a speaker, you can move other speakers to the audience also removing their speaker rights.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FRIQIQaotiqZxDwjYhyiM%2Fimageedit_24_7480912760.png?alt=media&amp;token=bb073956-e8a2-46e3-996c-e8726c409e71" alt=""><strong>Give broadcast permission</strong></summary>

Give a user broadcast permission and they will be given the option to turn on their microphone & camera within the session.

\*This does not give the user full speaker rights.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FK3gYlHNAQwcXJOKyVojg%2Fimageedit_26_5437901093.png?alt=media&amp;token=f05ae73b-b2e2-4872-a355-c7c53e5d1c4d" alt=""><strong>Give presentation permission</strong></summary>

Presentation permission allows a user to: \
\- Show/present content from their own content library\
\- Manage content shown on screen by others (for example; change slides of a   presentation, stop/start YouTube videos).&#x20;

&#x20;

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FrgHw8ZJvELaeRrRnY7qq%2FScreenshot%202022-02-08%20115558.png?alt=media&amp;token=14e2510e-45e3-4e76-8b93-75d5657f1888" alt="">Broadcast request</summary>

The audience can request the option to broadcast with their microphone and camera by clicking the request to broadcast icon in the top left corner of their screen.&#x20;

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FVhxdid6IZlAPUPRn7AIC%2Fimage.png?alt=media\&token=d2ea52ba-445b-4781-bf8e-7bbcf3281701)

#### Identify request to broadcast

As a speaker, you can see that a user has requested to broadcast by seeing the following icon next to their name ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FrgHw8ZJvELaeRrRnY7qq%2FScreenshot%202022-02-08%20115558.png?alt=media\&token=14e2510e-45e3-4e76-8b93-75d5657f1888)

&#x20;                                        ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fx7biyNXt5V713pQPXcay%2Fimage.png?alt=media\&token=b52706b2-fd3c-4866-86ea-d4cdd68ccc7a)

#### Accept/ Deny request to broadcast

As a speaker, you have full control over whether to give broadcasting permission or not by clicking on the hand-up icon next to their name you will be given the option to Accept/ Deny request to broadcast.<br>

&#x20;         ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fx7biyNXt5V713pQPXcay%2Fimage.png?alt=media\&token=b52706b2-fd3c-4866-86ea-d4cdd68ccc7a)![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FHywKtIDVNGM5Kqqdgs3s%2Fimage.png?alt=media\&token=ec045f0b-883c-4d80-9a0f-f406fd0f2716)

#### Once permission has been given

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fc9rs7sQiGIUN1M69uiay%2Fimage.png?alt=media\&token=483b8e40-a143-4c0b-878b-06adcc100fb6)This icon will appear next to the name of the user once they have been given broadcasting permission.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab)To remove broadcasting permission hover over the user's name and click the icon with the three dots to open more options. Choose the option ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FRIQIQaotiqZxDwjYhyiM%2Fimageedit_24_7480912760.png?alt=media\&token=bb073956-e8a2-46e3-996c-e8726c409e71)'Remove broadcast permission' (please see screenshot below for reference).

\
![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FjE56al7H46IgrqkYgDZH%2Fimage.png?alt=media\&token=fbabb2b6-122e-4173-8874-1c9e57e7f209)![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fu1lwBEOw4WMMEmYcZAsj%2Fimage.png?alt=media\&token=55f1e5e2-f15f-481f-a5a7-6067b50c2be7)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FXz8AR13L6PrER3d0cDPU%2Fimage.png?alt=media&amp;token=78679de0-3b77-43b0-b341-e8a2bc011c77" alt=""> Remove participant</summary>

You can remove a participant from the entire session by clicking the door icon. This will direct the user back to the lobby of the event.

\*The user will recieve the following notification on their screen.

&#x20;                                    ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FD7M7TumlAqM5Fu2XiI4G%2Fimage.png?alt=media\&token=028d6b21-ab5e-4fe4-a609-2f239c763b93)

</details>

\
**Note:** Speakers have the option to apply the options above to the entire audience by clicking ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab)next to the title Audience:&#x20;

{% hint style="info" %}

* ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FRIQIQaotiqZxDwjYhyiM%2Fimageedit_24_7480912760.png?alt=media\&token=bb073956-e8a2-46e3-996c-e8726c409e71)Give and remove broadcast permission to the entire Audience.
* ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FK3gYlHNAQwcXJOKyVojg%2Fimageedit_26_5437901093.png?alt=media\&token=f05ae73b-b2e2-4872-a355-c7c53e5d1c4d)Give presentation permission to entire Audience
* ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F5jYLA52C6d2R8l66uJaH%2Fimageedit_37_5814448318.png?alt=media\&token=39949a73-c73a-4e05-80b9-5b44e4f50674)Ask all broadcasters to turn on/off camera
* ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FxtrNa0rS5sKvUd3RXS8e%2Fimageedit_35_8221991224.png?alt=media\&token=ba685fbc-b2f5-40b8-99d8-a2dd89dc1c7f)Mute microphone for all broadcasters
  {% endhint %}

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FPxB9I4YCKQZLjf0TH3Hu%2Fimage.png?alt=media&amp;token=ea3670fe-86ec-4e26-b9a6-61630c7cf3e9" alt="">Mute all</summary>

If you have a session where everyone has permission to turn on their microphone & camera from the start you can use the 'Mute all' button at the bottom of the screen to mute all particpants.&#x20;

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F3yYdkTytBw8u6vxmhbYJ%2Fimage.png?alt=media\&token=bfb17f73-1e5e-4ea8-88b0-4a4fdb8f23b5)Additionally by clicking the option to 'Mute newcomers' you can mute any new particpants as they enter the session.

\*If speaker rights/ broadcasting permission has been given the participant can still enable their microphone.

</details>


# Conversations

This page explains the conversations setting & options.

The conversations module allows for an alternative way for speakers to chat with people in their sessions. The function allows for speakers to also choose between a chat for only speakers or for everyone in the session.&#x20;

{% hint style="info" %}
On the right-hand side of the screen, there is a default chat, for this reason, the conversations module is switched **off** by default.&#x20;
{% endhint %}

<details>

<summary>Switch on the conversations module</summary>

1\) Click on the settings cog icon![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fm9GKbO36NW5HBTljnvl5%2Fimage.png?alt=media\&token=7d86bd9e-693d-46de-8278-9046e5f6f07a) found in the bottom left-hand corner of your screen to open more options\
2\) Click on the option 'Workspace'\
3\) Click 'Enable chat'

</details>

## &#x20;                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FsM7OF4E0yf0n90MsKbOA%2Fimage.png?alt=media\&token=ed77a698-b117-44c8-a87a-1835604f511a)

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGRGCdLO7uIG7FhWB2H3g%2Fimage.png?alt=media&amp;token=405e2f72-eaec-47a6-a5d6-1e0078208e5c" alt="">Toggle between chats</summary>

It is possible for you as a speaker to toggle between two different chats: Speaker only or Everyone in session.

You can easily switch between both by completing the following steps:

Click the ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FDRLgNMr50s5GKpO3q22p%2Fimage.png?alt=media\&token=e0878b3e-f06c-4a82-a719-17e0207f1a7a)icon and choose either speaker or Everyone.&#x20;

\*In the example below the speaker chat is currently chosen.

&#x20;                               ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FjyYfvvfz2GrXgF8VYKe5%2Fimage.png?alt=media\&token=147ba9f5-c311-477e-81e3-41d11c23b9c0)

You can start typing your chat message by entering the message at the bottom of the conversations pane

&#x20;                                 ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FMCZDVs7bClb68aF0MRfc%2Fimage.png?alt=media\&token=17fdfcf0-bc24-4fb9-89ab-aa3414dfc64d)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FJEhH4ATibTjcGPTv2R3L%2Fimage.png?alt=media&amp;token=e29e86f0-5a74-4ef2-886f-ac495bc301cf" alt="">Export history</summary>

You can export the chat in the formats listed below by clicking the three dots ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab)next to the title 'Conversations' and then choosing the option Export history.

* Plain Text Document (.txt)
* Potable Document Format (.pdf)
* Comma Separated Values (.csv)

&#x20;                                 ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FYdd1vBgzumbteRyvprht%2Fimage.png?alt=media\&token=a40d81e1-838b-470a-a703-96868f88cab6)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGy03euq5r8QsZ4JaPpu6%2Fimage.png?alt=media&amp;token=8af8454f-7035-41ee-95d8-ab09978502b1" alt=""><mark style="color:red;">Clear chat</mark></summary>

You can clear the chat by clicking the three dots ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab)next to the title 'Conversations' and then choosing the option ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGy03euq5r8QsZ4JaPpu6%2Fimage.png?alt=media\&token=8af8454f-7035-41ee-95d8-ab09978502b1)<mark style="color:red;">Clear chat</mark>.

&#x20;                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FT6mojaECsx9QxJDci5Dq%2Fimage.png?alt=media\&token=7a797be3-b541-4892-96d3-9c0b3f5a7317)

</details>

<details>

<summary>Extra Message options</summary>

Once a message has been posted in the chat there are a number of different options you can perform:&#x20;

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FPgKCS94t8ulLi1lmNkRL%2Fimage.png?alt=media\&token=4de8bfdf-d5e5-4e48-b118-46f71d201b89)Edit: You can edit your message once posted by clicking![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab) then Edit

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FHZfIT4KyT9yW5lfaZUkV%2Fimage.png?alt=media\&token=54fa6964-150a-45f6-86c5-019d71a0d95f)Share: You can share a message once posted by clicking![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab) then share

&#x20;                                        ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F87owGdhUMm155PSqkpvy%2Fimage.png?alt=media\&token=9440e944-9558-44bc-ad99-5aadf9319633)

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FCTwujLUpbeGsPDPaPkwT%2Fimage.png?alt=media\&token=cc74d0c1-706a-4f58-9639-84a80bba9180)Give an emoji to a message by hovering over the message and clicking ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F1Rlf4LmWBwsV5Pe54BdK%2Fimage.png?alt=media\&token=add29d3c-0995-4836-87af-5da07619732f)and then choose your favourite emoji

&#x20;                                ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FvIJWV1qxXJEWatATf557%2Fimage.png?alt=media\&token=395abdfd-e25a-403d-a5ff-930d6208bfea)

Enjoy the results

&#x20;                                       ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGpdyz1ivZhm6IHBRV6Hz%2Fimage.png?alt=media\&token=48cde9e7-5325-4ae4-a2c3-c882ebd56f50)

</details>


# Questions and answers

The Questions and answers module allows for an alternative way for speakers to receive questions from the audience and answer them.&#x20;

{% hint style="info" %}
On the right-hand side of the screen, there is an option to use another Q\&A function, for this reason, the Question and answer module is switched **off** by default.&#x20;
{% endhint %}

<details>

<summary>Switch on the Q&#x26;A module</summary>

1\) Click on the settings cog icon![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fm9GKbO36NW5HBTljnvl5%2Fimage.png?alt=media\&token=7d86bd9e-693d-46de-8278-9046e5f6f07a) found in the bottom left-hand corner of your screen to open more options\
2\) Click on the option 'Workspace'\
3\) Click 'Enable questions & answers'

</details>

<details>

<summary>How the audience can ask a Question</summary>

The Audience can ask the speaker questions once the module has been switched on by clicking on the ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FxXCSea0wQDvqa5Sl9cx1%2Fimage.png?alt=media\&token=5a604b13-2617-41eb-8477-63244a6da4ec)icon and then typing their question at the bottom of the screen

&#x20;                                     ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fjpb1YsW1YMkqWOMZdbqI%2Fimage.png?alt=media\&token=af816095-147f-48f2-a30d-73c5f893faf0)

It is possible for the user to ask the question anonymously by clicking the ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FM6416lunvFl6sTtzWQJt%2Fimage.png?alt=media\&token=333bac4c-139b-4075-b6aa-558fa6a00c86)Ask anonymously&#x20;

&#x20;                                      ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FcoPdaAjfEfURsHg0pPbC%2Fimage.png?alt=media\&token=5c20992e-8e9a-4c0c-900f-f598eea3264f)

</details>

### Action buttons

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLk0ogzm6EbtztQ_wK%2Fimage.png?alt=media&amp;token=c80a56f2-f6e6-43db-abf7-646afe8ef623" alt="" data-size="original">Filter Questions</summary>

It is possible to filter the questions based on whether they have been Answered, Unanswered or Queued for live answer.

&#x20;                                      ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FBrAf8QXZuAgAktNNdrTU%2Fimage.png?alt=media\&token=01a7ca7e-ebe8-4631-96fd-3e6d9bdadd14)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F3mMX9Ik49CtRMZDGDu2X%2Fimage.png?alt=media&amp;token=996d0283-503a-4b26-a560-835c55113a5d" alt=""><strong>Queue for live answer</strong></summary>

You can Queue an answer for live answer, this will show the question under the filter Queued for live answer.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fplhx5ZAulaAzYCE3aRgI%2Fimage.png?alt=media&amp;token=4200aaf2-4fcc-4d7a-9a96-c6c2b9fd9d74" alt=""> Request public vote</summary>

This function allows the audience to publicly vote for a question to be answered by the speaker.

&#x20;                                       ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FjBswjsZvyUHv30I8oxbT%2Fimage.png?alt=media\&token=f1c67523-ae29-42c1-809a-612c749d83ce)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FMv5Pdtfu5DCo7xuZzcDw%2Fimage.png?alt=media&amp;token=bf18ee45-34b1-46ec-a05b-b181d2fcb7a7" alt="">Live Answer</summary>

&#x20; As a speaker, you can highlight a question to answer live and show it as a pop on the screen of the audience.&#x20;

To complete this double click the question you wish to answer and click the blue-button Live answer.                              &#x20;

&#x20;                                 ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FhozfYxM7tOlPC8Sta7W4%2Fimage.png?alt=media\&token=d0d26a2e-1233-4724-a876-a2fdac8ddce5)

Once you are ready to stop answering you can click the stop button.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FC0UWchOe8xJDCZ5SvKRi%2Fimage.png?alt=media&amp;token=68e27c73-e396-4599-83c5-1adf148606a9" alt="">Edit Questions</summary>

You can edit questions by clicking the three dots next to the question and choosing the option ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FvDfxzmYntj8k8QgMzhsW%2Fimage.png?alt=media\&token=9819cddc-dca8-49cd-90a7-3a74651ff8e9)Edit. Edit the question and then Save.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FFBa9iocdQC7CN2Ckj4SF%2Fimage.png?alt=media&amp;token=9a9e5562-b4a5-4658-9af5-c935eebb73c4" alt=""> Delete an answer</summary>

You can delete questions by clicking the three dots next to the question and choosing the option ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FFBa9iocdQC7CN2Ckj4SF%2Fimage.png?alt=media\&token=9a9e5562-b4a5-4658-9af5-c935eebb73c4) Delete. Edit the question and then Save.

&#x20;                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FcG0QtB4vEe3Au8guk9Bc%2Fimage.png?alt=media\&token=2aa248dd-f709-4884-8af6-2fc6d2084a90)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FEXOPSr0mqGKEjVvEgBoN%2Fimage.png?alt=media&amp;token=dc1f857c-2efe-4131-8ae3-488a7a9effaa" alt="">Export Questions</summary>

You can export the questions in the formats listed below by clicking the three dots ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FZiBnSNBeyhHcCJMGPNYb%2Fimageedit_33_8084983601.png?alt=media\&token=f22cf908-1290-467a-80af-b30e931baaab)next to the title 'questions' and then choosing the option Export history.

* Plain Text Document (.txt)
* Potable Document Format (.pdf)
* Comma Separated Values (.csv)

&#x20;                                 ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F2d0BELOqpNoulYbikuiv%2Fimage.png?alt=media\&token=dcbbcc61-0f89-43ef-ab3a-ba1173284499)

</details>


# Screenshare

It is possible for you as a speaker to share your screen with your audience within the session.

You can share your screen by completing the following steps:&#x20;

1. Click on the ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FJPzb8C4rKEM5JiYyipct%2Fimage.png?alt=media\&token=fe93938b-5235-497c-9e17-00ed987e8fdf)in the left-hand menu&#x20;
2. You can then choose what you want to share either:\
   \- Entire Screen\
   \- A particular window\
   \- A Tap within Chrome
3. You can also choose to share the systems audio in the bottom left of the pop-up
4. Click ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FbnpZpBDMii64lrA1704o%2Fimage.png?alt=media\&token=24e85ec3-ebf5-45c9-a578-ac575ee4719c)to share your screen.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F8jeXQkan1ASpRjeWhvcY%2Fimage.png?alt=media\&token=e18324a4-428f-46b2-ba87-0999dde4fc9f)

{% hint style="danger" %}
**Be aware:**

* Screen sharing may interrupt the recording of the session. When you share your screen the audio from videos is not audible.
* Using the screen share function of Samba often causes the quality of the presentation to be affected due to the large quantity of bandwidth required by the participants attending your presentation.
* Mac book users may experience issues sharing their screens. Hence, please make sure to test the function prior to the event.
  {% endhint %}


# Whiteboard

As a speaker, you have the use of a whiteboard that when used will be visible on the audience's screen.

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FpXvx9jRpfo47ny82dVks%2Fimage.png?alt=media&amp;token=ab0b4afa-f1ea-4f03-8fbd-0a13d57f347c" alt="">Open/close the whiteboard</summary>

To open and close the whiteboard you simply click on the pencil icon ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FOF07H4rXwr0K1ws0LBuI%2Fimage.png?alt=media\&token=290147ae-312f-4cc0-b9ab-11d5bd8156a3)

All changes will be saved so you can open and close without losing your work

</details>

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FgySJOr5qe77uLoJbAcIZ%2Fimage.png?alt=media\&token=99c77570-e3ba-406a-afc0-03f528e4346c)

### Whiteboard tools

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FbSoPB0VKCAxIi3sASiTu%2Fimage.png?alt=media\&token=cd54cc3e-578a-42b9-b0a3-1be2aff35709)Drawing

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FFnYs0B6obVDWzesiQJdA%2Fimage.png?alt=media\&token=92f2fe93-fa85-4576-8e42-81feb5a57f47)Brush

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FbfeHTAw0LQFqryuG0fcw%2Fimage.png?alt=media\&token=0753e108-4bd4-4cea-a452-78899a42ff59)Eraser

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FKojryoWJYwdnPFzZaw7P%2Fimage.png?alt=media\&token=85f0aa64-795e-4ff7-bb30-b15c4e798be0)Line

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FMfIwwQk9rLcaxLujNlUP%2Fimageedit_45_6731913065.png?alt=media\&token=5a5860b4-339f-41ac-8c2a-d07d943790b7)Shape

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F5p6GwNLyDOxYvUmuMwrE%2Fimage.png?alt=media\&token=a817f3a0-f3e8-4abd-97da-55b8799a18a2)Text

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FvCAuYVXkKM3QitnxjsRL%2Fimage.png?alt=media\&token=5e099003-5198-432f-b61e-048974b05efc)Select

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F3RDWeBvyfYS08WWFYB80%2Fimage.png?alt=media\&token=9e0cad42-c478-4375-9da3-63738611bf95)Pointer

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F3jcsBt0ACCPtKRvhsQkQ%2Fimage.png?alt=media\&token=f25e9a41-eb62-4632-87f4-116181735663)Delete


# Content library

The content library allows speakers to upload a variety of content for their sessions. The content can be added to the library before and during a session in the room. Additionally from the content library, you can set up polls.

{% hint style="warning" %}
**Please note:** Content added to the library cannot be downloaded or seen by other speakers, hosts or organisers unless you choose to enable it to be shared.
{% endhint %}

### Media

### &#x20;![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F3my7exHvsqKc8H8uqYT8%2Fimage.png?alt=media\&token=b5a5bc09-dbee-4d98-beae-26aee46c74a9)

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FpHa2T16qarCY2dPpHtEw%2Fimage.png?alt=media&amp;token=0d69aac1-0e4e-4734-af65-092238be9cda" alt="">Opening the Content Library</summary>

You can open the content library by clicking the ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FjNibdPSIvytF6ROEisxx%2Fimage.png?alt=media\&token=887f6995-f973-49cd-aaf2-4c4f967ef619)icon in the left-hand menu.

&#x20;                                      ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F41nuAGuLNXeVaXvAiQh1%2Fimage.png?alt=media\&token=86a8dd0c-202e-4ce1-b4c2-323d6a3a57fb)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FTkXGVaiqi76QCHvFr58C%2Fimage.png?alt=media&amp;token=b71762be-6b8e-4e29-b5ad-953e6db2e9bf" alt="">New folder </summary>

You can create new folders within the content library as a way to order your different content. Once the folder is created there is a number of options you can choose from by clicking the three dots next to the folders name.                &#x20;

&#x20;![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fec4RbUlDy307iAr95xjJ%2Fimage.png?alt=media\&token=013e4f57-7a2a-404f-9e77-5c5fb82eb168)![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fxtj6svXLQlZSWwfr8Df2%2Fimage.png?alt=media\&token=4e288e3f-ac9a-4d23-bde1-03cc4650bad8)

The options you can choose from are explained further in this article.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FU9bxBIvuC5UZhFeYlWpK%2Fimage.png?alt=media&amp;token=7f269704-5528-447e-81be-22efb43ee60c" alt="">Filter files</summary>

As a speaker you can filter between the different types of files listed below:\
\- Document files\
\- Image files\
\- Video files\
\- Audio files

\*note this does not filter YouTube, Web app and Web files.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FsD0CJ4xSjVqYkF5l5tnB%2Fimage.png?alt=media&amp;token=00353368-4df0-4fd3-aba5-edd0dea8e0c8" alt="">Upload a file</summary>

You can upload files from your system by clicking ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FW45ScNByX5wdNRYXUSoK%2Fimage.png?alt=media\&token=b41829fb-a86e-4af4-9377-cd210bf6debe)Upload file from a specific folder or at ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FvhCKenFPxqIpf1JG1dhw%2Fimage.png?alt=media\&token=1703ccd9-9747-46db-ab75-faa718a2f547)Create new.

You can now choose the file from your system that you want to upload.

If you want to link a file to a specific folder you can either click the three dots next to the folder name and upload the file or at a later stage by clicking ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FS64s8fZSj3oemDBLhOBx%2Fimage.png?alt=media\&token=b2db35b4-dbd0-4869-a069-55e901fe4478)Move to at the file itself

&#x20;                                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FxXe80yOXBfyrSAq47py6%2Fimage.png?alt=media\&token=af7919e5-4c4b-4afb-83ca-0fb76469f791)

\*You can find the supported file types in the table below.\
\
&#x20;                                     ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FhnEByZ9Cx3Zyc9jjIGhZ%2Fimage.png?alt=media\&token=3728b483-0b24-4048-a863-0512ccf49b5d)

<mark style="color:red;">**Please note**</mark>**:** The maximum file size is 150 MB. However, the total storage limit of all files in your content library - including video recordings and uploaded files - is 1000GB.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FJlVdEG9MZXOD44XP4K9x%2Fimage.png?alt=media&amp;token=eef87fc2-26cd-48f0-ba6b-e035c01db702" alt=""> Add YouTube video</summary>

&#x20; You can upload YouTube videos to your content library by completing the following steps:

1\) Click on ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FJlVdEG9MZXOD44XP4K9x%2Fimage.png?alt=media\&token=eef87fc2-26cd-48f0-ba6b-e035c01db702)Add YouTube video\
2\) Paste desired YouTube link into the box                                &#x20;

&#x20;                                 ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGRAfYanvZmGTOGACDDJt%2Fimage.png?alt=media\&token=f59236d2-ef5c-463b-a58f-9329c4de2eb4)

3\) Click Add\
4\) To show the YouTube video double click the video and it will display on the screen

&#x20;                                   ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FKTo63G4OBwngmXqnDExL%2Fimage.png?alt=media\&token=d8292b65-57c8-44f7-b7c7-9ee96ac81c69)

5\) Click play once ready\
6\) To stop playing click the icon ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FcnKzHyd0FbuIAasW66b3%2Fimage.png?alt=media\&token=c83c9a5c-b5b4-4f29-b2bd-a44afc8312bd) and the video will be hidden.

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FRnVSzetx1RPbPXBB7deG%2Fimage.png?alt=media&amp;token=7b0b0e62-d6a1-4cc3-b047-c582c59796f1" alt=""> Add file from URL</summary>

You can add files from a URL as listed in the table below:

</details>

| Image    | Video     | Audio |
| -------- | --------- | ----- |
| PNG      | MP4/MPEG4 | MP3   |
| GIF      | WEBM      |       |
| JPG/JPEG |           |       |

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fanw4tj2o1ZIseyu9lNr7%2Fimage.png?alt=media&amp;token=3caab1b8-5021-44d8-bad6-e90610de0a13" alt=""> Add web app</summary>

&#x20;As a speaker, you can use the web app function to iframe a page into the session (for example to show an interactive Google Form in the presentation)

To set up a web app you need to complete the following steps:\
1\) Give the web app a name\
2\) paste the Embeded version of the URL into the section

&#x20;                                ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FlHXOHyksCut3fFBicEaS%2Fimage.png?alt=media\&token=87ba8119-87cd-4f0e-b83b-8fff77f2befb)

</details>

### Polls

<div align="left"><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fs3YFUGMVRENdbEiFWtDZ%2Fimage.png?alt=media&amp;token=3addb230-9976-4bdb-bf13-f1c057e8ef1c" alt=""></div>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLkYhB4AoMbdmT9XmR%2Fimage.png?alt=media&amp;token=a257b6fc-5ce7-4b6f-a7c4-8020df9fddbb" alt="" data-size="original">Filter polls</summary>

As a speaker you can filter between the different polls based on their status as listed below:

1\) New polls\
2\) Open polls\
3\) Closed polls<br>

</details>

<details>

<summary> <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FLdIPqxC5YHJb9o87l3w2%2Fimage.png?alt=media&amp;token=a5764b3a-df78-4f02-838a-3d540763fff6" alt="">Create new poll</summary>

To create a new poll you need to:

1\) Click ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F8hoHuQ5QSferaHlCfpPu%2Fimage.png?alt=media\&token=4654e4db-ebf3-4f64-93cc-1824f8fcf859)\
2\) Enter the poll question\
3\) Enter the answers to choose from\
4\) choose whether the audience can give multiple answers or not\
5\) The poll will then appear in a list<br>

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FGIyf48jIaPpcZTtocjrn%2Fimage.png?alt=media\&token=8fc7cbb5-8914-458c-9c70-75e98f90e568)\
\ <br>

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FV3GI4tdtyrwNsC8M15a8%2Fimage.png?alt=media&amp;token=3b67622f-ed12-46c1-8ed2-b74becb22b1f" alt="">Open a poll</summary>

Once the poll has been created you can open it for voting to your audience by completing the following steps:

1\) Double click the poll you want to open\
2\) The answer options will then appear\
3\) click Open and the poll will appear on the users screen

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FlThOnAC5J3OMUP06lZFb%2Fimage.png?alt=media\&token=5e882042-6b60-4fc1-8334-13212e343407)

**Result**

&#x20;                                    ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FwPDRMr0VsIiLxTaxLI69%2Fimage.png?alt=media\&token=6c267f84-3883-423f-8caa-1010fbb8d55b)

Once you are ready to close the poll click ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FhviZOSGxi0GgjxbYvAFm%2Fimage.png?alt=media\&token=c010b5eb-6173-40e5-b288-557e8ef60cf8)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FYfpt0yVvgOxaPofe2CWD%2Fimage.png?alt=media&amp;token=87361ade-4b4d-4af5-9267-bd09f2f7b6ff" alt="">Share results</summary>

To share the results click the three dots next to the polls name and choose share results<br>

The results will then appear on the screen of the audience as displayed below:

&#x20;                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FLzhiEgXXWIyfeKUZVxsm%2Fimage.png?alt=media\&token=69f4252e-9ebe-42af-98d0-c1fe2353e2b5)

</details>


# Shared notes

Speakers can make notes in the shared notes tab. The notes can be viewed by the attendees but cannot be edited. Start typing in the shared notes area and wait three seconds for the updates to be auto-saved.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FEmF9LkCJhTa77NFYW0f0%2Fimage.png?alt=media\&token=305178fe-e867-4293-a329-23fa89ca18cf)

<div align="left"><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLkf2iQoDLvj0lDi8y%2Fimage.png?alt=media&amp;token=637e2dba-6453-4320-b2d8-394e60287bfb" alt=""></div>


# Livestream

It is possible to steam a session within Webinar Samba to YouTube or Facebook Live.

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FG3ABX9ZT0fVG9ib4GmRe%2Fimage.png?alt=media&amp;token=0953d640-878e-4834-8a3f-4cb1de7d74fb" alt=""> live stream the session</summary>

Broadcast online events to YouTube and Facebook Live. Hit the Live stream icon in the toolbar. Set up a steam in YouTube or Facebook and copy the live stream key listed there into the session. Click on 'Start stream' to start the stream on YouTube or Facebook.

</details>

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Mcmmwz4eU9lXsGBlS-J%2F-Mcmq7Pjt-dhNSuaRt76%2Fimage.png?alt=media\&token=7b35d9c8-2c15-4879-8aa8-2590180ba8c7)

{% hint style="danger" %}
An [active AdSense account](https://www.youtube.com/account_monetization?action_adsense_connection=1) linked to your YouTube account is required before the live stream can be embedded to stream on the Let's Get Digital platform. The requirements for an active AdSense account are 1,000 subscribers and 4,000 public watch hours [Learn more](https://support.google.com/youtube/answer/2474026?hl=en-GB)
{% endhint %}


# Recording

As a speaker, host or organiser you have the option to record a session. This has to be started manually for each session.&#x20;

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FazpXT16Nw5NPHAw3ThU6%2Fimage.png?alt=media&amp;token=549777e6-12d5-4700-8271-ff1c2ec8018c" alt=""> Start recording</summary>

Record a webinar by clicking the record button at the bottom left-side toolbar. Press it again to stop recording. The button will flash yellow when the recording is starting. When you are recording the button will be red.

![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-M5g30yXqPu06GQt9485%2F-M5g6GxHirFdLzpFwzkh%2Fimage.png?alt=media\&token=f2ccec9c-9b02-40ad-9826-688525140801)When recording in the top-left corner of the menu this button will show.

</details>

{% hint style="info" %}
**Please note:** a single video recording has a max time limit of 4 hours.
{% endhint %}

The recording of a session will be saved to share the recording with attendees after the event. The recordings will be posted in the admin panel under 'recordings'. Please ask your event organiser regarding access to recordings.


# Kick users to lobby

When a programme item is finished, speakers can easily send everyone back to the lobby. This option is only available when participants are present in the room.

### Action buttons

In the top-right corner click on 'More'.

A button called 'Kick users to lobby' will show.&#x20;

A pop-up message will ask the speaker if they are sure they would like to kick-out all participants back to the lobby.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Mcmmwz4eU9lXsGBlS-J%2F-McmqVrTt0KQ3zZKO5I4%2F2021-06-11_14-56-17.gif?alt=media\&token=519516cc-7bb5-4235-9bf4-3bad8f82c87a)


# Breakout rooms

Breakout rooms are a function that can be enabled within a Samba Live session that allows speakers to move attendees of a session to a smaller group of users. This is a fantastic tool for creating small group discussions or sub-group work within a session itself. Speakers have the ability to open and close the breakout rooms to suit their program!&#x20;

## The menu section

Click [here ](https://eventinsight-consultants.gitbook.io/lgd-speakers/instruction-videos/instruction-videos-1/breakout-rooms)for the explanation video about the breakout rooms.

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FtKY8TzOOOQxyskxJNL6Q%2Fimage.png?alt=media\&token=f7afd3b7-3139-4220-8906-e62c9a80b69e)

Breakout rooms are a great way to form sub-groups for group work during a session. Create a breakout room by clicking on the 'Create breakout room' button. Select how many rooms have to be created. Add more breakout rooms at a later stage if needed. Assign users automatically or manually.&#x20;

{% hint style="warning" %}
We typically recommend that you have a maximum of 10 users per Breakout Room. This is due to the number of video tiles which can be displayed within the session at one moment.
{% endhint %}

### Action buttons

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FfXm80WhbjY9kUymtD6HI%2Fimage.png?alt=media\&token=a7adf4fb-30a3-4cc7-a699-189dc02854e3) - Lock icon: Select whether users can freely move around breakout rooms.

<img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLjZIgm3A_zscAk4nI%2Fimage.png?alt=media&amp;token=1c1f80cf-184d-4652-8411-1aa7318ac6c9" alt="" data-size="original"> - Add icon: Select a user for a certain breakout room. Deselect users if needed.&#x20;

It is possible to rename the room or to delete it. Click on the blue 'Start breakout' button at the bottom of the page when the breakout rooms are set. The speaker can stop the breakout session at any given time, which will pull all the users back to the session. The speaker is also authorized to send a broadcast messages to all the users.

### The breakout rooms

When the breakout starts the users will be asked if they would like to listen in, turn on their microphone or turn on their microphone and camera. In the breakout rooms the users can have conversations, share their screen, use a whiteboard and use the content library (these tabs are explained below). Users in the breakout room can invite the speakers to join the room. An invitation will show when a speakers is invited to join a breakout room. Speakers can also join breakout rooms by themselves. Users can leave a breakout room if they want to do so.

When a speaker is invited to enter a breakout room, the speaker may be asked to log into Samba Live. This is due to a setting of Samba Live. It is important that the speaker changes the setting in their browser to make sure Website tracking: Prevent cross-site tracking is turned off.


# Settings

##

<div align="left"><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MCLgmQmXWkcfFPswHez%2F-MCLl0vd2xsGpKjD7_y-%2Fimage.png?alt=media&amp;token=1f449e46-1ad5-44f5-a064-7f8a678d0bae" alt=""></div>

#### Workspace

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MjhpglwTl3fsKE94dBb%2F-MjhplpVZB-kSONUJW0k%2Fimage.png?alt=media\&token=5f81552b-29ee-4485-904e-286fd531af0c)

The workspace shows several features which can be enabled or disabled in the session as displayed in the picture above. At the moment it is not possible to set the language to another language other than English.

**Video and audio**

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MjhpglwTl3fsKE94dBb%2F-MjhpnkrelrxQH67QtNI%2Fimage.png?alt=media\&token=32c5898b-d0a7-4af2-a207-578ad6bf24ec)

In settings select a camera, speakers and microphone. It is important to set this up before the session and to test whether everything is working properly.

#### Virtual Backgrounds (beta)

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-MjhpglwTl3fsKE94dBb%2F-MjhpxMEfIDjjabXDLdr%2Fimage.png?alt=media\&token=5f0d675e-328d-499f-9980-2554bf7d14a9)

Samba allows users to upload their own virtual background, blur the background or upload one of the default virtual backgrounds. These can be uploaded at any time during the session.

{% hint style="info" %}
**Tip:** for an optimal custom virtual background, we recommend using an image with proportions of 16:9. Both PNG- and JPG-files with a maximum size of 16 MB are accepted.
{% endhint %}


# Polls in sessions (VP)

Engage participants with polls by creating custom polls for the audience during a session.

{% hint style="info" %}
**Note:** The polls module has to be enabled by the event organisation. Please contact them to activate this feature.
{% endhint %}

## In the virtual environment <a href="#in-the-virtual-environment" id="in-the-virtual-environment"></a>

The 'Poll' tab is displayed on the right side in sessions.

![](https://gblobscdn.gitbook.com/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWFGoG3e8zT-H2OdEj%2F-MdWPOJGNec477A_VVHH%2F2021-07-01_11-32-14.gif?alt=media\&token=9f341f82-3c8a-4505-9793-5799e1ce35d3)

### Creating a poll <a href="#creating-a-poll" id="creating-a-poll"></a>

1. Click on 'Add Poll'. \ <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5HyX_uwLdy6s7gYAF%2F-Me5IVOpGKEbt24ukNKO%2F2021-07-01_11-36-28.gif?alt=media&amp;token=5a8f756a-4f8c-4484-aa29-32be9431f87f" alt="" data-size="original">&#x20;
2. Complete the 'Add poll' fields as described (a question and at least two options are mandatory fields).
3. Enable the option to allow for multiple choices if desired.
4. Click on 'Add poll'.

![](https://gblobscdn.gitbook.com/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWFGoG3e8zT-H2OdEj%2F-MdWSAtk2ye8PcIKCiSw%2F2021-07-01_11-44-26.gif?alt=media\&token=b6dc9d82-b815-48b6-be5c-70caabcf5e19)

### Editing and deleting polls <a href="#editing-and-deleting-polls" id="editing-and-deleting-polls"></a>

Each poll has four options displayed when clicking the three dots in the bottom-right corner for each poll:

<img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5HyX_uwLdy6s7gYAF%2F-Me5IiTrFuGg-XF98Gou%2Fimage.png?alt=media&amp;token=41faa0be-3fbf-4935-a5db-c9c24395c6fc" alt="" data-size="original"> - Edit poll: Click here to make adjustments to the selected poll. \ <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5HyX_uwLdy6s7gYAF%2F-Me5InWYhaZ2hAtbCuIy%2Fimage.png?alt=media&amp;token=bbc7d8a2-a05c-46ea-8cb1-7b2f1ec7e9b5" alt="" data-size="original"> - Show results for audience: Click here to show the results of the selected poll to all participants. <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5HyX_uwLdy6s7gYAF%2F-Me5IxregKeHHr1uAsko%2Fimage.png?alt=media&amp;token=00a641d4-6e17-459e-bc6b-82075c58824c" alt="" data-size="original">  - Export results: Click here to export the results of the selected poll as PDF or Excel.\ <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5HyX_uwLdy6s7gYAF%2F-Me5J9hqw_XQyLZo8M96%2Fimage.png?alt=media&amp;token=a9eab020-7101-47a5-ad38-7a148e45595e" alt="" data-size="original"> - Remove poll: Click here to remove the poll altogether.

## End result <a href="#end-result" id="end-result"></a>

Select a poll and click 'Start poll' to start the poll. A pop-up with the question and options will be displayed on the right side of the session. The status of the poll will change to 'now live!'.

![](https://gblobscdn.gitbook.com/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWXbC_05-4mCdedphG%2F-MdWXntvPwDzysMlMBeO%2Fimage.png?alt=media\&token=40507499-0d50-4e91-9886-f0318bc5bbce)

When the poll is stopped, the status of the poll will change to 'completed'. Completed polls can be restarted by clicking the 'Start poll' button.

{% hint style="warning" %}
**Note:** One poll can be active at the time. The live poll will be stopped when another poll is started.&#x20;

Users cannot change their vote once they have submitted their initial vote.
{% endhint %}


# Q\&A's in sessions (VP)

Questions can be asked by attendees in the Q\&A tab in every session.

Within all sessions in Let's Get Digital, there is an option to display a Question & Answer tab, that allows users to ask questions to the speaker publicly or anonymously and the speaker to answer.&#x20;

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FhlFOSS9vwtHuuv6ZWwq9%2Fimage.png?alt=media\&token=3461022d-5196-4e3b-9989-6299210cd579)

{% hint style="info" %}
**Note:** The Q\&A's module has to be enabled by the event organiser. Please contact them to activate this feature.
{% endhint %}

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FibahyZhptiDJfFRR5NLL%2Fimageedit_3_2785945666.png?alt=media&amp;token=ba193936-196c-4509-b1e6-3a0232591e65" alt="" data-size="line">Creating a question</summary>

A user can create a question easily within a session publicly or anonymously.&#x20;

To create a question the Q\&A tab at the right-hand side of the screen (where the chat is displayed) should be selected.&#x20;

&#x20;                                  ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2Fm5CdUDJ6mf76PIZrbPt6%2Fimage.png?alt=media\&token=f90dd1cc-1126-4720-a389-fcbaf26e1af0)

By clicking the  <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FibahyZhptiDJfFRR5NLL%2Fimageedit_3_2785945666.png?alt=media&amp;token=ba193936-196c-4509-b1e6-3a0232591e65" alt="" data-size="original">button the user will then have the option to write their question, choose whether it should be posted anonymously and Add the question

&#x20;                                ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FplmkUXlwiO9FG3fC32hm%2F2021-07-01_12-23-00.gif?alt=media\&token=2f45dd06-d8e9-4839-8f1d-b192442451c3)                      &#x20;

The Question will be displayed for only the speakers to see as shown in the image below:

&#x20;                                   ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FSgBXNY0JQjq7fqWwNunw%2Fimage.png?alt=media\&token=31278ac7-aad8-4cab-90e3-e728799735de)

</details>

<details>

<summary><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F9stUIepO2LCmPsZpN2TB%2Fimageedit_5_8099848768.png?alt=media&amp;token=58cc71a1-54b9-4174-80b3-ae6daa9be11b" alt="">Managing questions</summary>

Each question has five options displayed when clicking the three dots at the top-right corner of the specific question box:&#x20;

![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWZFW-i-Q81_B4NQzc%2F-MdWaaI1GkS6qj3MFakn%2Fimage.png?alt=media\&token=52adb108-2f7c-4044-a765-64bc6cc4193a) - Answer now: When answering the question live a pop will appear on the user's screens.

&#x20;                               ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F5VIcU7iFJsrwX5E42wBe%2Fimage.png?alt=media\&token=d7137bb3-48a3-4421-a0ae-9543337d0b7e)

&#x20;\
![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWZFW-i-Q81_B4NQzc%2F-MdWajm8eqaSlPmkW-sx%2Fimage.png?alt=media\&token=50eb24c8-16b0-4396-b366-1f4bef170ef2)  Make public; makes  question show on all users screens publicly\
![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWZFW-i-Q81_B4NQzc%2F-MdWaxBmoEwfPURsKF3_%2Fimage.png?alt=media\&token=63fe4622-36d8-4e6a-9ff1-2f8fc6a5dba3) - Mark answered: Click here to mark a question as answered. \
![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWZFW-i-Q81_B4NQzc%2F-MdWb5j2jnY4cS24L-gY%2Fimage.png?alt=media\&token=eed59595-506a-4577-bb00-4bc64a586921) - Edit/ Answer question: Click here to edit/ answer the question in text format. \
![](https://firebasestorage.googleapis.com/v0/b/gitbook-28427.appspot.com/o/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWZFW-i-Q81_B4NQzc%2F-MdWbA-9OpY0H0rK216e%2Fimage.png?alt=media\&token=18fc9ff0-0b83-4a7d-acf5-2d066c9ad96b) - Remove question: Click here to remove the question.

\*note these actions cannot be reversed.

</details>

{% hint style="info" %}
The Q\&A's can be exported as an Excel file. Please contact the event organiser for more information.
{% endhint %}

## End result <a href="#end-result" id="end-result"></a>

Select a question and click 'Answer now' to notify attendees that the question is being answered. A pop-up with the question will be displayed on the right side of the session. The status of the question will change from 'hidden' to 'answering now'.

![](https://gblobscdn.gitbook.com/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MdWelc1jpKZFkRXPYen%2F-MdWfvHLEVK4WqS_HhQ6%2Fimage.png?alt=media\&token=3cd6232c-d654-460b-88da-5c6ceec94ef6)

When the question is marked as answered, the status of the question will change to 'answered'. The answered question can be viewed by attendees.

{% hint style="info" %}
**Note:** One question can be answered live at the time. The live question will be marked as answered when another question is marked to answer now.
{% endhint %}


# Session tools

Enable session interaction to enable users to use emoticons during sessions.

As a speaker, you have control of the session with the use of the speaker bar displayed at the bottom of the screen.&#x20;

![speaker bar](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FKlBDpmtNUqdLtRtBd4E7%2Fimageedit_7_2609102143.png?alt=media\&token=09798f2e-4743-4bf4-9b89-01d6b4ef5cfb)

{% hint style="warning" %}
Note: the speaker bar may have been disabled by your event organiser.&#x20;
{% endhint %}

<details>

<summary>Countdown timer</summary>

Within a session there will be two timers:

#### Session start timer

Before a session starts a countdown timer will appear in the speaker bar letting the speaker know when the session will begin. Once the time has reached '0' the session will automatically begin and the timer will transform into the time left timer;&#x20;

#### Time left timer

Once the session has started the timer will convert automatically into a session end timer notifying speakers how much time is left in their session.&#x20;

</details>

<details>

<summary>Session tools <img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FsGvZrcFwDTP6xkGDMDKa%2Fimageedit_13_9053111105.png?alt=media&amp;token=134ef416-5f9a-4f97-b167-775ff960bba0" alt=""></summary>

Session tools offer the speaker to control a number of elements within their session.  &#x20;

#### Changing the session state   &#x20;

As a speaker, you can change the state of the session: Go Live/Waiting room/ Stop

1\) **Waiting room** is a space that users except for speakers and organisers will be directed to before the session is live\
2\) **Go Live** is used when a speaker wants to open the session earlier than the countdown timer or re-open their session. \
3\) **Stop** is used when the speaker wants to end the session and send their users out of the virtual room

&#x20;       ![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2FMuAs4juvI61tvEYgwOID%2Fimage.png?alt=media\&token=78670be0-bf12-4e2a-a0a6-8fbc2f0b282b)![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-x-prod.appspot.com/o/spaces%2F-M6oQlSoR9wH6KkULTvz%2Fuploads%2F9Ljrwnftz1RoNAXddn58%2Fimage.png?alt=media\&token=fd771391-d504-4311-bd5e-62251a171cc5)

#### Enable Q\&A/ Poll function

As a speaker, you can decide whether or not you would like your audience to have access to the Q\&A/ Poll tabs on the right-hand side of their screen.

\*note the event organiser might have not enabled these functions in the back-end.<br>

#### CTA (call to action)

As a speaker, you can additionally use the CTA function to generate leads from your session.

Please reference this article for [more info](/call-to-action#cta-and-session-state)

</details>

## Session Interaction <a href="#end-result" id="end-result"></a>

The audience of the session can interact with speakers using their own session interaction bar.

{% hint style="warning" %}
This is not visible from the view of a speaker
{% endhint %}

The audience can give feedback to the session, send emojis that show on the screen and access the CTA buttons that have been created for a session

![](https://gblobscdn.gitbook.com/assets%2F-M5LNCGpK5lyymcFZU4V%2F-MZY8r_OaYYMwcp5chIo%2F-MZYAbHgw6agMMNwqdve%2F2021-04-30_16-28-21.gif?alt=media\&token=c7bf3c2a-57da-4d45-8aaf-c4f68d4b1cea)


# Call to action

Call to action (CTA) can be used in programme items to generate additional leads or provide users with a link to external sources or materials.

## CTA and session state&#x20;

When the 'Admin' button is selected, the session tools will be displayed:

### Session state

The session state displays the current state of the session.

Furthermore, a speaker is enabled to select a different sate of the session. For example, when the current state is live, the speaker has the option to switch to waiting room or to stop the session:

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5FNBcJqi6KfVM-OXP%2F-Me5GfiY2nRPQ53aCRmO%2F2021-06-11_12-27-48%20\(1\).gif?alt=media\&token=7ca4d160-1c16-4656-ba8e-14ad21893e85)

### Call to action

In the CTA tab, the planned CTA's are displayed:

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5FNBcJqi6KfVM-OXP%2F-Me5H-9fjDb1wLEH-qTD%2Fimage.png?alt=media\&token=bae472a6-af32-4b9e-bc22-0360cd00072b)

#### Manage CTA

Manage the planned CTA by clicking the three dots. The options are:

* Send now
* Edit
* Remove

#### Add CTA

Click the 'Add CTA' button to create a new CTA.

<div align="left"><img src="https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5FNBcJqi6KfVM-OXP%2F-Me5HGP66W-pJm0zYKGx%2F2021-06-11_12-25-34%20(1).gif?alt=media&amp;token=6f423e68-4c35-49a9-82dc-8b32e250a192" alt=""></div>

Fill in the fields as applicable. The settings are explained at the top of this page.

## End results <a href="#end-results" id="end-results"></a>

Participants will see the following pop-up if enabled:

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5FNBcJqi6KfVM-OXP%2F-Me5HpQWWFyOFFfYOZSa%2Fimage.png?alt=media\&token=920351a1-538d-499f-9b4e-a0227d6863da)

CTA can also be accessed from the bar shown at the bottom of their screen:

![](https://150984197-files.gitbook.io/~/files/v0/b/gitbook-legacy-files/o/assets%2F-M6oQlSoR9wH6KkULTvz%2F-Me5FNBcJqi6KfVM-OXP%2F-Me5HvRGoMxX4wnGWCJd%2Fimage.png?alt=media\&token=d5fa4203-189c-4b74-8047-bd0167267709)


# Technical specifications


# Bandwidth

The following bandwidth is required for the platform to work properly.

<table><thead><tr><th>Audio</th><th>Video</th><th>Video (HQ and resolution)</th><th>Screen sharing</th><th data-hidden>Video (HQ and resolution)</th></tr></thead><tbody><tr><td>Minimum 50 kbps upload/download<br>(100 kbps recommended)</td><td>Minimum 250kbps upload/download<br>(500 kbps recommended)</td><td>Minimum 900 kbps upload/download (3+ mbps recommended)</td><td>Minimum 800 kbps upload/download (1.5+ mbps recommended)</td><td> Minimum 900 kbps upload/download (3+ mbps recommended)</td></tr></tbody></table>

*While Digital Samba is designed to use bandwidth efficiently and will degrade gracefully when bandwidth is limited, it is still a broadband platform. For best possible and most reliable experience try to avoid using WiFi equipment and use high-grade, dedicated, low-latency broadband internet access.  Please consider packet loss, latency in round trips, and the jitter value of connections used.*<br>


# Browser support

The list below gives an overview of the minimum requirements for all components to work. If the browser version is not compatible it may cause parts of the platform to not function properly.

To use one-to-one video chatting, the user is required to give the browser permission to use the camera and/or audio input. Without this permission video cannot be streamed.

{% embed url="<https://www.digitalsamba.com/tech-specs>" %}

**Windows**&#x20;

Microsoft® Windows 10® \
Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

Microsoft® Windows 8.x® \
Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

Microsoft® Windows 7® SP1 \
Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

**Mac**&#x20;

Mac OS X v10.8 or higher \
Chrome v50 or higher (recommended for best performance), Safari 12.1 or higher, Firefox 49.x or higher&#x20;

Linux \
Red hat® enterprise linux (RHEL) 5 \
Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

**Novell SUSE® 9.x or higher**&#x20;

Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

**Ubuntu 10 or later**&#x20;

Firefox 49.x or higher, Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher&#x20;

**Solaris**&#x20;

Solaris 10 \
Chrome v50 or higher (recommended for best performance), Firefox 49.x or higher


# VPN

A VPN, or Virtual Private Network, is a private network that encrypts and transmits data while it travels from one place to another on the internet.

In some corporate networks, the VPN may provide certain services from the Let's Get Digital platform to be blocked. Although Let's Get Digital works via normal protocols, it is it is not possible for Let's Get Digital to estimate whether this is the case for a specific VPN. It can e.g. prevent the CDN from being blocked by the specific VPN, or must be whitelisted. In order to ensure that the VPN does not block certain things, it is necessary to make sure that the VPN is tested to see if all services are working.


# Speaker instruction video

## Speaker instruction video

### Speaker instruction NL

{% tabs %}
{% tab title="Vimeo video" %}
{% embed url="<https://vimeo.com/651975741>" %}
{% endtab %}

{% tab title="YouTube video" %}
{% embed url="<https://www.youtube.com/watch?v=hH8nAqgZ27c>" %}
{% endtab %}
{% endtabs %}

### Speaker instruction EN

{% tabs %}
{% tab title="Vimeo video" %}
{% embed url="<https://vimeo.com/643870545>" %}

{% endtab %}

{% tab title="YouTube video" %}
{% embed url="<https://www.youtube.com/watch?v=aDMDqC9NDPU>" %}
{% endtab %}
{% endtabs %}